One code per van, one folder per fleet.
Codes on vehicles, depot gates and cab documents that follow a van when it moves depot, and never need a new wrap.
The sample setup at a glance
- codes in the sample setup
- 5
- hosted pages among them
- 3
- recommended plan
- Pro
- a month, or $12 a month billed yearly
- $15
Problems we fix
What goes wrong, and what Dotwick does about it
How's my driving? stickers with a phone number nobody calls
Each van's code opens your feedback form with the van number already in the link, so every complaint or compliment names the vehicle.
From ProVehicle papers live in the glovebox, and instructions change by depot
Put the papers on a Documents page behind a password. Use a geofence so depot instructions open only on site.
From ProVans move between depots
Move the van's code to the other depot's folder, or change where it goes. The sticker on the van stays.
From Starter
A worked example
A quarter at Northwind Freight
A delivery firm with 40 vans over two depots, North and South. A fleet manager, two depot supervisors and drivers who hand over vans between shifts.
Northwind Freight is a sample business. The codes, pages and rules are real Dotwick features.
- 01
Week 1
One code for each van
The fleet manager exports the 40 vehicle numbers to a CSV and bulk-creates a URL code for each, in two folders, Depot North and Depot South. Each opens the firm's own feedback page with the van in the link: https://example.com/feedback?van=014.
- Van feedback (40)
- 02
Week 2
Stickers on the vans
The rear stickers say How's my driving? and carry the van's code. The side panel carries a Business page with who the firm is, careers and a contact number.
- Van feedback (40)
- Who we are
- 03
Week 3
The cab pack
A Documents page holds the insurance certificate and the equipment manuals, protected by a password the drivers learn at induction. An NFC tag on the dashboard opens the same page by tap.
- Cab pack
- 04
Week 4
Instructions only on site
The loading-bay instructions open only when the phone is inside the depot. A geofence around the depot, with a radius of at least 50 m, lets scans in and shows everyone else a short message.
- Loading-bay instructions
- 05
Week 6
A van changes depot
Van 014 moves from North to South. The supervisor moves its code to the South folder. The sticker on the van stays, and South's weekly report now includes it.
- Van feedback (40)
- 06
Month 3
A damaged sticker
An alert tells the fleet manager that van 022's rear code has had no scans for 14 days. A driver had scraped it off at a loading bay. The sticker is replaced the same day.
- Van feedback (40)
The codes in this setup
What to watch in this setup. The fleet manager watches feedback per vehicle in the firm's own system, scans per depot in a weekly report for each folder, and any van code that goes quiet.
Where the codes go
- 01URL
Van rear
A code for each van that opens your feedback page with the vehicle number.
- 02Business Page
Van side
Who you are, careers and a contact number.
- 03Documents
Cab or glovebox
Vehicle papers for drivers, behind a password, with an NFC tag on the dash.
- 04Location
Depot gate
Directions to the right entrance.
- 05Link Page
Loading bay
Instructions that open only inside the depot, by geofence.
How fleets & logistics set it up
- 01
List the fleet
A CSV with a row for each vehicle: its number and the web address of your feedback page with that number in it.
- 02
Import into folders
One folder for each depot. Bulk import creates the codes and puts them in the folder.
- 03
Report for each depot
Schedule a report for each folder, so each supervisor gets scans per van every week.
- 04
Move, don't reprint
When a van changes depot, move its code to the other folder. The sticker stays on the van.
Measure it
What to measure
The numbers worth looking at, and where each one lives.
- Scans per van and per depot
- A weekly report for each depot's folder
- Feedback per vehicle and driver
- Your own feedback system, matched by the van number
- Quiet codes
- A no-scans-for-days alert on the van codes
- Cab pack opens
- The Documents code's analytics
Print it right
Print it right
Read at distance, so big
A van's rear is read from several metres. Pick the distance in the editor, print the test sheet at that distance, and test before the wrap or sticker goes on.
Matte laminate, flat panels
Avoid ribs, door seams and handles. A matte laminate over a flat panel keeps the code readable in sun and rain.
Keep a spare file for each van
Bulk import lets you reprint any van's sticker by number, so a damaged one is replaced quickly.
How big to print it
These sizes are for a typical dynamic code. The editor's Where will it go? step works out yours, and the test sheet lets you scan before the print run.
Honest notes
What to watch in fleets & logistics
Driver feedback is data about your employees
Tell drivers how feedback is used. The codes count scans without storing IP addresses, but your own feedback system stores what people write.
A geofence needs the visitor's consent
The page asks for the phone's location before it opens, and the smallest area is a radius of 50 m. Choose what happens when the phone does not share its location.
Parcels are not the use case
For tracking an individual parcel, your carrier's tracking link is the better fit. Dynamic codes suit vehicles, depots and documents that change.
Which plan
Which plan fits
Our pick
Pro
$15/ monthor $12 / month billed yearly
14-day free trial
Forty vans, two depots and a few shared codes need 100 dynamic codes, bulk import of up to 1,000 rows, a geofence and scheduled reports. That is Pro.
Start 14-day trialCompare every planWhat each plan covers here
- Free$0 / month
Static codes only, unlimited: a location code for the gate sign. No Business page and no changes after printing.
- Starter$7 / month
A small fleet of up to 20 vehicles, made by hand: a code for each van, alerts and a Documents page. No bulk import and no geofence.
- Pro$15 / month
This fleet: 100 dynamic codes, bulk import of 1,000 rows, the geofence, NFC tags, scheduled reports and 3 seats.
- Business$49 / month
Folder permissions so each depot supervisor edits only their depot, IP allow lists for sensitive pages, and 500 dynamic codes.
QR code templates for this industry
Scan-tested designs for the places it gets printed, ready to restyle in the editor.
Connect your tools
Connect your tools
Feedback into your fleet system
The firm's own feedback page already sits in its system. If you use a Dotwick Form instead, Pro can send each answer to a webhook that Zapier or Make forwards.
Alerts to the team chat
A scan alert can also call a webhook, so a quiet van code can reach the fleet channel. The native Slack app is rolling out.
Questions about fleets & logistics
How big should the code be on a van?
Pick the distance in the editor. A van is read from several metres. Print the test sheet and scan it at that distance before you order the wrap.
What if a van moves depot?
Move its code to the other depot's folder, or change where it goes. The sticker on the van stays the same.
Can every parcel have its own code?
For tracking, your carrier's tracking link is the better fit. Dynamic codes suit vehicles, depots and documents that change. Each dynamic code also counts against your plan's number of codes.
Can drivers' documents stay private?
Yes. Put them on a Documents page with a password, and add an NFC tag in the cab if you like. NFC is on Pro and up. A four-digit PIN is a convenience lock, not security.
Can a code work only at the depot?
Yes. A geofence opens it only inside the area you draw. The smallest area has a radius of 50 m, and the visitor must allow location.
Can feedback go into our fleet system?
Yes. Point each van's code at your own feedback page with the van number in the address. A Dotwick Form can also call a webhook on Pro and up.
Print it once. Change it whenever you like.
Static codes are free forever. Dynamic codes start with a free trial, and a printed dynamic code keeps working: we never swap it for an ad.
Start freeYour printed code keeps working. No ads, no swaps.